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Recording Studio Use Policies

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Lathrop Learning Hub Recording Studio Policies & Expectations

Policies

  • Use of the studio is subject to the following policies:
  • The studio is intended for use by matriculated, currently enrolled Stanford undergraduate and graduate students.
  • Use of the studio is subject to the Fundamental Standard and Honor Code (see OCS | Policies & Guidance) as well as all applicable Stanford University policies, including our Computer Usage Policies  and Copyright and Fair Use.
  • The studio is to be used for audio recording only. Any other use may result in the loss of studio privileges.
  • Only non-commercial projects are allowed.
  • Academic uses have priority over all other uses.
  • No food or drink is allowed in the studio rooms or the vestibule area except water in
  • containers with a secure closure.
  • Smoking, vaping, or use of an ignition source (e.g. a lighter) in the studio are
  • prohibited.
  • The reservation holder will be held accountable for any damage to or loss of
  • equipment attributable to their session.
  • Users are limited to a maximum of two, hour-long recording blocks of studio time per
  • week. Reservations are scheduled on the hour and may be made for one or two hours of duration. The last fifteen minutes of a recording block is considered transition time.
  • Occupancy of the recording studio may not exceed three persons at a time.
  • Failure to comply with policies may result in the suspension of studio use and Tech Desk equipment checkout privileges.

Expectations

Reservation and Key Checkout

  • When making a reservation note the specific purpose of your recording session in the Event/Class Title field, include the course number and course name for recordings related to course work. Reservations without this information may be rejected.
  • You will need your Stanford ID card to pick up the recording room key at the Tech Desk inside the Lathrop Learning Hub. If you have not signed a Patron Checkout Agreement for the current academic year, you will be asked to do so.
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  • Reservations will be held for 10 minutes past the requested start time.

During Your Session

  • The reservation requester is responsible for ensuring that the conduct of all participants complies with policies and expectations.
  • Report any issues with the equipment immediately to the Tech Desk.
  • Users are responsible for saving and backing up their own files.
  • Software installation is not allowed on the studio computer.
  • Reconfiguration of hardware is not allowed. Do not unplug any cables.
  • No personal equipment other than a USB drive may be attached to the studio
  • computer.

Concluding Your Session

  • The last fifteen minutes of a recording block is considered transition time.
  • The studio space must be vacated by all participants and their belongings and the
  • studio key returned to the Tech Desk at least five minutes prior to the conclusion of
  • the reservation.
  • If you moved any furniture, place it back in the original location(s).
  • Dispose of trash outside the studio area.
  • Failure to adhere to expectations may result in the suspension of studio use and
  • Tech Desk equipment checkout privileges.
  • You may be charged for any damage to or loss of equipment from the studio caused by misuse or inattention.